Privacy Policy

This Privacy Policy sets out the basis on which any personal data provided to us, will be processed.

For your information, this Website is operated and wholly owned by Submission Technology Ltd. (“Submission Technology,” “we,” or “us”), registered in England with the company number 04456811 and registered address: Heritage House, 34b North Cray Road, Bexley, Kent, DA5 3LZ.

For the purposes of the EU General Data Protection Regulation (2016), Submission Technology is the registered data controller with the Information Commissioner’s Office (ICO); our registration number is Z7981900. To contact us, please email our Data Protection Officer: [email protected].

1. Data We Collect

In order to run this Website effectively, we collect certain categories of personal data including:

Non-Personal Data

We also collect, use and share aggregate data such as statistical or demographic data. This is considered non-personal data because it does not directly or indirectly identify you. We use the data to analyse our Website usage, for example, to calculate the number of users accessing a certain feature of the Website.

2. How Data Is Collected

As you interact with our Website, we may automatically collect Technical Data and Usage Data by cookies, server logs and tracking technologies (defined below).

3. Our Lawful Basis for Processing

We will only collect and further process your Personal Data where permitted by law. Purposes for which we use your personal data are outlined in the table below.


Website Administration • Technical Data • To provide IT services and network security

Online Browsing • Usage Data

4. Who We Share Your Data With

We share your data with the following third parties. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. Our third-party service providers are required to only use your personal data as per our instructions.

Where in the world your data is transferred

Submission Technology is headquartered in the UK. The information that you provide or that we collect as a result of your interaction with the Website and/or the user of the Services will only be transferred to parties located within the European Economic Area (EEA) that have been recognised by the European Commission as providing an adequate level of data protection. In rare circumstances, when transfers need to take place to countries outside of this consideration, we have put in place measures, including ensuring the recipient is bound by EU Standard Contractual Clauses, to protect your Personal Data.

Where any Personal Data is transferred to the USA, we also rely on the EU-US Privacy Shield Frameworks (“Privacy Shield”) to ensure recipients adhere to the Privacy Shield Principles.

5. How Long Your Data Will Be Kept For

We will not retain your personal data for longer than necessary for the purposes set out in this Privacy Policy. The length of time we hold your data will depend on our ongoing relationship with you, our legal obligation, any request you may make to delete your personal data, and our legitimate interest in relation to the management of our own rights. Once we no longer have a purpose to retain your personal data, we will securely destroy your personal data subject to the foregoing and in accordance with applicable laws and regulations.

6. Your Data Subjects Right

Right to information:

You have a right to know what Personal Data we collect and further process about you and how we use it.

Right to access:

You have a right to be provided with a copy of your Personal Data.

Right to rectification:

You have a right to correct or update any inaccurate or incomplete Personal Data we hold about you.

Right to erasure/be forgotten:

You have the right to ask us to erase Personal Data when there is no good reason for us to continue to process it. This is not an absolute right, meaning we may not always be able to comply with your request. If this is the case, we will inform you in a timely manner with reasons why.

Right to restrict processing:

You have the right to ask us to restrict processing of your Personal Data e.g. if you want us to establish the accuracy of your data.

Right to request data portability:

In certain circumstances, you have the right to request the transfer of your Personal Data to you or to a third party in a commonly used machine-readable format.

Right to object to processing:

You have the right to object to the processing of your Personal data in the following circumstances: (i) at any time your Personal Data is being processed for direct marketing; or (ii) in circumstances when we rely on our legitimate interests to process your Personal Data. We may demonstrate we have a compelling reason to process your information, for example, for preventing fraud.

Right to withdraw consent at any time:

At any time, you have provided us with your consent to process your Personal Data, you have a right to withdraw your consent.

Right not to be subject to a decision based solely on automated decision-making:

You have the right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you. However, you right does not apply if: (i) you gave us your consent to process your data in this way; (ii) we are permitted by law to make our decision; or (iii) our automated decision was necessary to enter into a contract with you.

Reporting to a Supervisory Authority:

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can make a complaint to the UK Supervisory Authority, the Information Commissioner’s Office (ICO). You can contact the ICO through their website: or by telephone: 0303 123 1113.

7. Cookies and Tracking Technologies

Submission Technology and third parties may use cookies or similar tracking technologies (e.g. pixels, beacons, scripts etc.) to analyse trends, administer the website, track users’ movements around the website for performance analysis, and to gather demographic information about our user base to better deliver our Service.

What is a cookie?

Cookies are small pieces of text used to store information on web browsers. Cookies are used to store and receive identifiers and other information on computers, phones and other devices. Other technologies, including data we store on your web browser or device, identifiers associated with your device, and other software, are used for similar purposes.

Types of Cookies we use

Blocking or Declining Cookies

Depending on your browser, you can configure your web browser to delete and/or block the use of cookies. We have provided some links to the more commonly used browsers below. Please click on the appropriate browser link for instructions on how to manage cookies:

Internet Explorer


Google Chrome



Safari iOS (iPhone, iPad)

For further information about behavioural advertising, cookies and other storage technologies, and the steps you can take to protect your privacy online visit If you wish to opt out of any interest-based advertising visit Please note, you will continue to receive generic ads.

8. Changes to this Privacy Policy

In the event of updates to our Service that materially expand the sharing or use of your personal information in ways not already disclosed to you, we will notify you on our Website and update this Privacy Policy accordingly.